What is a cash memo format?

A cash memo format is a structured template used to record cash sales where payment is received immediately. It usually includes business details, receipt number, date, item details, quantity, price, total amount, and payment information.

What are cash memo templates used for?

Cash memo templates are used to create cash bills quickly and maintain proper sales records. Using a cash memo format helps businesses document daily transactions clearly and avoid manual billing mistakes.

What are the benefits of using a cash memo format or template?

Using a cash memo format helps maintain organised sales records, speeds up billing, and reduces calculation errors. Cash memo templates are ideal for small businesses and retail shops handling cash payments.

What is the difference between a cash memo format and an invoice format?

A cash memo format is used for transactions where payment is received immediately in cash. An invoice format is used for credit sales where payment is collected later. Cash memo templates are simpler than invoice templates.

What are the types of cash memo formats available?

Common types of cash memo formats include simple cash memo templates, GST cash memo formats, and digital cash memo templates. These formats are commonly available in Word, Excel, and PDF.

Can I use a cash memo bill format in Word, Excel, or PDF?

Yes, cash memo formats are available in Word, Excel, and PDF formats. Word templates are editable, Excel templates support calculations, and PDF templates are suitable for printing.

Is a cash memo format legally valid for business use?

Yes, a cash memo format is legally valid for recording cash sales and is commonly used by retailers, shop owners, and small businesses to maintain proof of transactions.

Can cash memo templates be used for GST billing?

Yes, GST cash memo formats can include tax details such as GST rate and tax amount if the business is registered under GST.

NGO Donation Receipt Format
Free Download

Download free NGO donation receipt formats in Word, Excel,
and PDF. All templates include the fields required for 80G tax
compliance – just add your NGO details, and you’re ready to go.

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Download Formats

Download Free Ready-to-Use NGO Donation Templates

NGO Donation Receipt Format in Word

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NGO Donation Receipt Format in Excel

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NGO Donation Receipt Format in PDF

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What Fields Should an NGO Donation Receipt Include?

A valid NGO donation receipt — especially for 80G tax claims — must have these details. Our templates already include all of them.

NGO Identity

Full name and registered address of the NGO
PAN number and Section 12A registration number

80G Details

80G registration number (URN) and validity period
Statement confirming the NGO’s 80G registration status

Receipt Info

Unique receipt number and date of receipt
Purpose of donation – education, health, relief, etc.

Donor Details

Donor’s full name, address, and PAN number
Mode of payment – cash, cheque, UPI, NEFT/RTGS

Donation Amount

Amount written in both figures and words
Cheque or transaction reference number

Sign-off

Confirmation that no goods or services were exchanged
Authorised signatory name, designation, signature, and seal

Form 10BD and Form 10BE – What NGOs Need to Know

Since FY 2021-22, donors cannot claim 80G deductions based on your manual receipt alone.
Here’s the current process:

Step 1: Issue your receipt immediately when you receive the donation. Use the templates above.
Step 2: File Form 10BD on the Income Tax e-filing portal by 31st May each year. This lists all donations received during the financial
year – donor name, PAN, amount, and payment mode.
Step 3: Download Form 10BE for each donor from the IT portal after filing 10BD. Share this certificate with your donors. This is what
they now need to claim their 80G deduction in their ITR.

Your manual NGO receipt + Form 10BE together keep both your NGO and your donors fully compliant.

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Frequently Asked Questions (FAQ’s)

What must an NGO donation receipt include for 80G?

An NGO donation receipt for 80G must include the NGO name, PAN, 80G URN, and validity period. It should also have the donor’s name, PAN, donation amount (in words and numbers), date, and payment mode. The receipt must clearly mention that no goods or services were given in return.

Is a manual receipt enough to claim 80G deduction?

No, a receipt alone is not enough. From FY 2021-22, donors also need Form 10BE. NGOs must file Form 10BD and then provide Form 10BE to donors. The receipt is given at the time of donation, while Form 10BE is shared later.

Can an NGO accept cash donations above ₹2,000?

Yes, NGOs can accept any amount in cash. However, donations above ₹2,000 made in cash are not eligible for 80G tax benefits. To claim deduction, donors must pay through cheque, UPI, NEFT, or bank transfer.

What is the difference between an NGO receipt and a trust receipt?

There is no major difference. A trust is one type of NGO. The receipt format remains the same for trusts, societies, and Section 8 companies if they are registered under 80G.

How much tax benefit can a donor get under 80G?

Donors can claim 50% of the donated amount as a deduction. This benefit is limited to 10% of their adjusted total income for eligible donations.

Are digital NGO donation receipts valid?

Yes, digital receipts like PDF shared via email or WhatsApp are valid in India, as long as all required details and authorised signatory information are included.

How long should NGOs keep donation records?

NGOs should keep donation receipts and records for at least 7 years. These records may be needed for income tax checks or audits.

Is GST applicable on NGO donations?

Usually, GST is not applicable on donations since no goods or services are provided in return. However, if benefits are given to donors, it is better to consult a CA.