Bill Book Format
Need a professional bill book format? Download free GST and retail-friendly bill book design templates to customize and print for your business.
⚡ Create bills in 30 seconds using Vyapar
📤 Share via WhatsApp, SMS, or print
📊 Track payments and send auto reminders
Download Free Ready-to-Use Bill Book Format
Download the bill book format, and customize according to your requirements at zero cost.
GST Bill Book Format
Book Store Bill Book Format
Bill Book Format With VAT
Petrol Bill Book Format
Jewellery Bill Book Format
Cash Memo Bill Book Format
Access Premium Templates!
Bill Smarter & Manage Inventory
How to Create a Bill Book Format with Vyapar
Step 1: Choose the Right Template
- Select Design Format: Choose ready-to-use bill book designs in PDF, Word, or Excel as per your business requirements. Vyapar offers a wide range of bill book design formats.
- Customize Easily: Edit templates to match your brand and business type — retail, GST, or service billing.
- Free to Download: Download templates instantly and start billing with ease.
Step 2: Add Essential Business & Client Details
- Your Company Info: Name, address, contact number, GSTIN (if applicable)
- Client Details: Name, phone, billing address, GST number (if needed)
- Bill Details: Bill number, issue date, and payment due date
Step 3: Include Product or Service Information
- Item Description: List each product or service clearly
- Units: Choose relevant units (kg, piece, box, etc.)
- Pricing: Add price per unit
- Taxes: Mention GST % for each item, if applicable
Step 4: Finalize Payment & Bank Details
- Total Amount: Show subtotal, tax, and grand total
- Payment Instructions: Add terms, notes, or delivery instructions
- Bank Details: Include UPI ID or bank account for easy payment
Benefits of Using Bill Book Design Template Free Download
- Save Time with Efficient Invoice Management
Manual invoicing is slow and error-prone. Using a bill book software, you can instantly generate an online bill book format that includes your business logo, name, and key details — no manual entries required. - Reduce Errors with Ready-Made Formats
Vyapar’s professional bill book PDF, Word, and Excel formats include built-in formulas to reduce human errors. Ensure all billing and item details are accurate, and avoid common mistakes. - Cut Costs on Printing and Admin Work
Say goodbye to paper bills and printing expenses. Download the format you need, update the details, and share it directly with your customers — all online, in seconds. - Improve Professionalism & Brand Trust
Send consistent, branded bill book design invoices to your customers. Impress clients with timely delivery via email, WhatsApp, or other online platforms — boosting your brand credibility. - Go Green with Digital Billing
Using Vyapar’s billing book format supports eco-friendly practices. Store all transactions online and reduce your need for physical storage or paper usage
Why Vyapar’s Bill Book is Loved by MSMEs
Effortless Invoice Management
- Using bill book design, you can customize and send professional invoices with your branding for a polished look.
- Choose from multiple professional-looking bill book design invoice themes.
- Include product descriptions, quantities, rate, and item taxes clearly to maintain transparency with clients.
Inventory Management
- Categorize and record your items, and set stock alerts so that once any particular item reaches a minimum quantity, you are aware.
- Vyapar app automatically adjusts the stocks as soon as a new purchase or sales happens.
Simplified Bill Payments & Tracking
- Vyapar billing software provides multiple payment options like UPI, cash, and credit.
- Using invoice reminder software by Vyapar, you can track and send payment reminders to customers by setting an automated due payment reminders option.
- Monitor bill payments and categorize paid vs unpaid payments at a glance.
Expense Tracking
- Record business expenses like salary, traveling expenses, and more.
- You can add both direct and indirect expenses.
- Generate comprehensive reports and gain insights into your financial performance.
Get a Free Demo
Differences Between Using Bill Book & Traditional Billing Method
| Bill Book Format | Traditional Billing Method |
| Professional Look | |
| Bill Book provides a computer-generated bill that looks professional for a business | This method requires generating bills by yourself (by pen). This doesn’t look professional and shadows the business image. |
| Billing records | |
| Bill Book maintains all of your business records and could be easily searched with a single click | Keeping hard copies of bills is a difficult task, and more difficult is to search for a year-old bill from a pile of similar bills. |
| Faster Calculations | |
| Forget about calculating the tax percentage on your goods (or services). The Bill Book will perform all the mathematical calculations quickly. | This catered to the most difficult problem where you have to manually calculate all the pre-tax values and then generate an invoice. |
| Cost savings | |
| Bill book is available in monthly or annual subscriptions that are affordable for new businesses starting their venture. | This requires you to contact a printing agency near you to create template bills for you. It is then filled by the owner. |
| Online business | Bill Book allows you to send invoices to anyone in the world. The customer could then check the bill and process the payments on time. | Sending a bill via mail/post/courier requires time and effort. Moreover, you would receive the payment after the customer has received the bill. |
| Updates on taxation | |
| Even if there are changes in the taxes for goods (or services), the bill book would be updated in a short period of time. Therefore, keeping you updated. | Manual copies of bills would require reprinting of the bills for the change in tax slabs. Therefore, incurring extra expenses. |
Professional Bill Book Format by Vyapar App Perfect for All Industries
If your business sells services/commodities to the consumers, we assure you that your search for online bill book design ends here. Vyapar app offers wide verity of professional formats which is easily editable and is free. These formats are useful for different types of businesses. We would like to list you some of the businesses that would need simple bill book format:
Retail Industry
For retail industries, efficiency and accuracy while billing is very important. Vyapar app’s professional bill book format allows you to easily update all the items list, apply discounts, calculate taxes applicable on items and specify any additional terms & conditions. This detailed billing information ensures that your customer’s are well informed about their purchase and experience an improved shopping experience.
Manufacturing Industry
The complexity of the manufacturing industry can be challenging due to a wide range of products. Vyapar format can help to generate basic invoices where you can include product details, quantity, pricing and GST. If you want to manage end to end inventory, accounting and billing then Vyapar app is best as it’s an all-in-one software.
Hospitality Industry
This industry mostly includes hotels and restaurants. Using ready-to-use online bill book format you can generate bills that will include room charges, food, and beverage charges, and any other related charges. Professional billing experience ensures guests to understand and settle their bills.
Service Industry
Service based industries like freelancers, repair service providers,and consultants can generate the bills including detailed service descriptions.
Automobile Industry
Using customizable bill book format you can manage complex details with ease. Include service descriptions and the charges will be automatically calculated. This ensures transparency and error-free transactions.
Supermarkets
Vyapar bill book formats are readily available and therefore it allows quick and accurate billing for a large number of items.
Are you a Business Owner?
Take your business to the next level with Vyapar!
Try our Android App (FREE for lifetime)
Frequently Asked Questions (FAQs’)
You can use the bill book software for free. The basic features are available to all the customers that download and use our services. Some specific services are available only to premium customers.
The only difference between these words is perception. An invoice is sent to the customer while it is received in the form of a bill by the customer.
Bill book allows you to change the contact details (if required) in less time. This saves your time and money from the traditional bills where you had to print them again.
Bill book is affordable that suits the needs of every business. The integration is easy, and even a 50-year-old could learn to use it in a day. The tracking of bills is easy and provides a distinct measure to the business.
You can use a set of blank sheets to generate a bill book, preferably 50 pages or more. Once you have a pack of sheets in your preferred bill book size, you can start creating a format for your bill book.
The format includes all the repetitive details required to create an invoice. Including business details, blank fields for entering details, business logo, and colour scheme. You can use Vyapar bill book formats to make this task simpler. After all, Vyapar provides multiple useful bill book formats in excel, bill book in word, and sheet formats for free.
Once you have the format ready, you can use the colour printer to print out the format for your bill book in the set of sheets. Once you print them out, you can create a pad for your bill book to complete the bill book.
Generally, most businesses find It convenient to use 4.2 inches x 5.4 inches in size. However, you can create a bill book in any size you desire. The bill book is first customised with the business logo, address, and other details. Once finalised, the bill book is printed out in the most suitable paper size for your business.
A bill book can be printed in any suitable size with cuttings of customised bill size to have all customised details of the bill book. The standard paper size for the bill book used by most businesses in India is A5 size.
The A5 size is preferred because it is the optimal size to include all details and avoid too much blank space. A4 size is the size considered to be a standard photocopier paper. When A4 paper is folded from the middle, it becomes an A5 size paper.
You can make a bill book on your laptop for free. All you need is a bill book format by Vyapar.
Step 1: Download Vyapar bill book formats in Word, Excel, or PDF for free.
Step 2: Open the free bill book template on your device.
Step 3: Customise the design to meet unique business requirements.
Step 4: Save the bill book format and keep it handy.
Step 5: Create and send invoices to customers using the bill book.
A bill book is a book used by merchants to keep records of all transitions in their business. It can contain promissory notes, bills of exchange, and other bills payable or receivable.
You can get the respective bill book in all three formats PDF, Word and Excel using Vyapar. You can use the formats to create your bill book. To create a custom bill book, you can simply customise the bill book format made available by Vyapar and add all relevant details to meet your unique business requirements.
To make a bill paper:
* Include your company’s name, logo, address, and contact information at the top.
* Add a space for the customer’s name, address, and contact details.
* Include a unique bill number, date, and payment due date.
* List the items or services provided, along with their quantities, prices, and total amounts.
* Calculate the subtotal, taxes (if applicable), and the final total amount due.
* Specify payment terms, such as accepted payment methods and payment deadlines.
* Add any additional information, terms, or conditions relevant to the bill.
* Sign and date the bill for validity.
Vyapar can simplify the bill-making process by providing templates and tools for professional bill creation, making it easier to manage invoices and payments for your business.
A bill book typically uses carbonless paper, also known as NCR (No Carbon Required) paper. This type of paper allows multiple copies of a bill or invoice to be created without the need for carbon paper. It’s convenient for businesses as it produces clear and neat copies of bills for record-keeping and customer receipts.
To create a bill in your bill book:
1. Open your bill book to a new page.
2. Fill in the details at the top, including your company’s name, address, contact information, and the bill number.
3. Add the customer’s details, including their name, address, and contact information.
4. List the items or services provided, along with their quantities, prices per unit, and total amounts.
5. Calculate the subtotal for all items/services.
6. Add any applicable taxes, discounts, or additional charges to calculate the total amount due.
7. Specify the payment terms, such as payment method and payment deadline.
8. Sign and date the bill in your bill book for validity.
Using Vyapar or similar software can streamline this process by providing templates and tools for professional bill creation.
Yes, a bill book and an invoice are essentially the same thing. Both refer to a document that outlines the details of a transaction, including the products or services provided, prices, quantities, total amount due, payment terms, and other relevant information. The terms “bill book” and “invoice” are often used interchangeably in business contexts.
Bill Book is useful for businesses to generate invoices in seconds. It helps to provide automation to the business, reduces the costs, manpower, and time, and offers you specialized features to scale your business.
The Bill Book provides an application specifically designed for mobile devices to help you provide accessibility even if you are away from your business. You can create your bills even if you are a 1000 miles away.
All the terms & conditions are mentioned in the bill. Also, you can add a penalty to the people who are delaying the payments for the goods or services they took.
Yes. There would be a breakdown of costs displayed on the bill with the GST calculations for reference. The customer can even tally the itemized bill to cross-check for the prices.
Bill Book allows you to create a sequence of numbers depending on your choice of numbers. However, we would recommend using predefined invoice numbers for feasibility.
A billing book is a record-keeping tool used by businesses to document sales transactions. It typically includes detailed information such as item descriptions, quantities, prices, taxes, and total amounts, providing a systematic way to track and manage invoices and payments.
You can download free bill book design templates from Vyapar in Word, Excel, and PDF. They’re customizable with your logo, business name, and GST details.
Vyapar offers professional bill book designs that boost brand trust, ensure invoice clarity, and support GST billing — perfect for small and medium businesses.
DESK31
