Car Dealer Accounting Software
Vyapar’s Car Dealer Accounting Software helps automobile dealerships manage vehicle sales, TCS tracking, inventory, and GST billing effortlessly. It’s a simple yet powerful tool built to streamline accounting, purchases, and service billing in one place.
Top Features of Vyapar’s Car Dealer Accounting Software for New & Used Car Dealers
TCS Management for Sales
Comply effortlessly with tax regulations using Vyapar’s car dealer accounting software, which automates TCS collection for high-value vehicle transactions.
- Auto TCS Calculation – Automatically apply 1% TCS on car sales, as per income tax regulations.
- TCS Reporting – Generate TCS summaries and customer-wise reports for easier return filing.
- Custom TCS Setup – Define and manage TCS settings tailored to your dealership’s billing structure.
Accounting Management for Dealerships
Handle your financials accurately using Vyapar’s reliable car dealership accounting software, built for both single-location and multi-location dealers.
- Auto-Ledger Updates – Every transaction is posted to the correct ledger automatically, reducing manual work.
- Profit & Loss Reports – Instantly track income, expenses, and overall dealership profitability.
- Cash & Bank Book Tracking – Manage all payment methods including cash, cheque, UPI, and bank deposits.
GST and Tax Compliance Automation
Stay audit-ready with Vyapar’s built-in tools that simplify GST invoicing and GST filing for businesses using automotive dealership accounting software.
- GST-Ready Invoicing – Generate invoices with proper HSN codes and GST rates for vehicles and spare parts.
- Auto-GSTR Filing Reports – Create GSTR-1, GSTR-2, and GSTR-3B directly from your sales and purchase data.
- Input Tax Credit Tracking – Monitor eligible GST credits on purchases to reduce overall tax liability.
Party Ledger Management
Maintain clean, accurate records for all parties with automated ledger features in Vyapar’s car dealer accounting software.
- Customer Ledgers – View detailed records of sales, payments, dues, and vehicle history for each buyer.
- Supplier Ledgers – Track outstanding payments and transaction history with each vendor.
- Ledger Reconciliation – Match payments with bills automatically to avoid discrepancies in accounts.
Advanced Car Dealer Accounting Tools to Streamline Vehicle Accounting & Billing
Vehicle-Wise Sales Tracking
Payable & Receivables Management
EMI & Loan Tracking
Purchase Ledger Management
Cash Flow Monitoring
Dealer Margin Calculation
Depreciation Tracking
Audit Trail Reports
Multi-Location Management
Smart Expense Tracking
Booking & Advance Tracking
Multi-Payment Mode
Additional Top Features of Vyapar for Car Dealers to Grow Your Business
Custom Invoicing for Vehicle Sales
Create detailed, GST-compliant invoices tailored for auto dealerships using Vyapar’s car sales accounting software.
- Add Vehicle-Specific Fields – Include chassis, engine numbers, and registration charges to create detailed, compliant invoices for each car sale.
- Use Branded Invoice Templates – Showcase your dealership’s name, logo, and sales terms to maintain a professional and consistent brand image.
- Set Flexible Tax Rates – Apply the correct GST slabs based on vehicle type or service to ensure accurate tax billing and compliance.
Advance Payment & Booking Tracking
Easily manage booking amounts and customer advances with Vyapar’s auto dealer accounting software.
- Track Vehicle Booking Payments – Log advance collections linked to specific vehicles to stay organised during the sales process.
- Auto-Apply Advances to Invoices – Automatically apply booking amounts during final billing to avoid manual errors and speed up invoicing.
- Monitor Pending Booking Amounts – View open advances in one place to follow up on incomplete sales and boost conversion rates.
Purchase Management for Vehicles & Parts
Track supplier purchases and manage procurement efficiently through Vyapar’s auto dealership accounting software.
- Create and Share Purchase Orders – Generate professional purchase orders for vehicles or parts and send them directly to your suppliers.
- Convert POs into Bills Seamlessly – Instantly turn approved purchase orders into GST-compliant bills to update inventory and simplify accounting.
- Track Supplier Payments and Returns – Maintain accurate vendor ledgers to monitor payments, outstanding dues, and returned items with ease.
Spare Parts & Accessory Accounting
Track accessory sales, profits, and inventory with precision using Vyapar’s accounting software for car dealerships.
- Set Separate Tax Rates for Items – Apply accurate GST rates for spare parts, accessories, and vehicles to ensure tax-compliant and item-specific billing.
- Track Spare Parts in Real Time – With Vyapar, you can monitor your entire stock of vehicles, manage spare parts, and even handle specialised items like those in a tyre shop.
- Check Profit Margins While Invoicing – Instantly view cost and margin during invoice creation to make smarter pricing decisions and boost overall profitability.
Service & Maintenance Billing
Offer after-sales servicing and track earnings through Vyapar’s car dealership accounting software.
- Generate Service Job Cards with Billing – Create detailed service invoices that include labour, parts used, and applicable taxes to streamline after-sales operations.
- Auto-Track Parts Used in Repairs – Automatically deduct spare parts from inventory when added to service bills, ensuring accurate stock updates.
- Maintain Complete Service History – Keep a record of every repair or service performed for each vehicle to improve customer follow-ups and trust.
Multi-Location Dealership Management
Manage showrooms and warehouses in multiple cities through a single car dealer accounting software system.
- View Branch-Wise Financial Reports – Track sales, purchases, expenses, and profits separately for each location to understand branch-level performance.
- Monitor Business with a Unified Dashboard – Access a centralized dashboard to get a complete overview of your entire dealership’s financial health.
- Record Inter-Branch Inventory Transfers – Easily move vehicles or spare parts between branches while keeping your stock and accounts perfectly updated.
Real-Time Business Dashboard
Stay on top of your dealership’s performance with live metrics via Vyapar’s auto dealership accounting software.
- Track Receivables & Payables – Instantly view outstanding amounts from customers and dues to suppliers to manage cash flow more effectively.
- Monitor Live Cash & Bank Balances – Get real-time visibility into available cash and bank account totals without navigating away from the dashboard.
- View Total Sales Overview – Stay updated on your dealership’s daily, weekly, monthly, and quarterly sales performance to measure progress and make timely business decisions.
Smart Expense Tracking
Keep operational expenses under control with Vyapar’s advanced tools for accounting software for car dealerships.
- Create Custom Expense Categories – Track operational costs like staff salaries, marketing, utilities, and RTO charges to keep spending organised.
- Record Day-to-Day Operational Expenses – Log fuel, vehicle movement, refreshments, or other petty expenses to maintain accurate cash flow visibility.
- Access Detailed Expense Reports – Get a clear breakdown of all expenses to identify cost-heavy areas and improve dealership profitability.
User Access & Role Management
Control who sees what with multi-user role-based permissions in Vyapar’s car dealer accounting software.
- Control Staff Access by Role – Restrict visibility and actions based on whether the user is a cashier, manager, accountant, or owner.
- Track User Activity Logs – Monitor who created, modified, or deleted financial records to maintain accountability and prevent misuse.
- Set Branch-Level Permissions – Grant access to specific locations only, ensuring users manage data relevant to their assigned dealership branch.
Shift Gears from Manual to Smart Accounting – Only with Vyapar.
Benefits of Using Vyapar’s Car Dealer Accounting Software
Seamless Dealership Operations
Vyapar brings vehicle sales, spare parts, invoicing, and accounting into one easy-to-use platform, helping car dealers run daily operations with speed, accuracy, and less manual work.
Clear Financial Insights
With real-time access to sales, expenses, and cash flow, Vyapar empowers car dealers to make informed financial decisions and manage profitability with confidence.
Stronger Customer Relationships
Professional invoices, transparent payment tracking, and detailed service records help build trust with customers, creating a smoother buying experience and encouraging repeat business.
Efficient Inventory Management
Track vehicle and parts inventory automatically across branches. Vyapar helps avoid stockouts and overstocking, ensuring that what you need is always available when you need it.
Designed for New & Used Car Dealers
Whether you’re selling brand-new vehicles or managing a pre-owned car lot, Vyapar adapts to your business model—making it easy to track sales, stock, and taxes without switching systems.
Simplified Tax Compliance
Vyapar automates GST and TCS calculations for every transaction, making it easier for car dealers to stay compliant, reduce filing errors, and avoid last-minute tax hassles.
Vyapar’s Growing Community
Vyapar’s Growing Community
Google Play
Ramesh Yadav
AutoZone Wheels, Mumbai
Best Accounting Software for Car Dealers
Vyapar made it incredibly easy to manage our used car sales, customer payments, and stock updates all in one place. As a car dealer, I finally feel in control of our finances without needing complex software.
Vivek Gupta
Prime Motors, Delhi NCR
Smooth Inventory and Tax Management
Tracking vehicles and managing GST/TCS compliance used to be time-consuming. Vyapar’s used car dealer accounting software simplified everything and helped us stay fully compliant without stress.
G2
Anjali Patel
Sheikh Auto Traders, Hyderabad
Reliable Accounting Software for Auto Dealers
I run a pre-owned dealership and needed a simple solution for billing and accounts. Vyapar’s used car sales accounting software has been a game-changer, especially for managing advances and profit reports.
Kavita Joshi
DriveWell Motors, Jaipur
All-in-One Software for Dealerships
From booking tracking to inventory control and invoicing, Vyapar handles it all. I don’t need separate tools anymore. It’s the perfect accounting software for used car dealers growing in today’s market.
Capterra
Balbir Singh
Elite Auto Sales, Pune
Great Experience for My Entire Team
Even my staff picked it up quickly! The interface is clean, and we can generate GST bills with full vehicle details in minutes. Vyapar truly simplifies daily dealership tasks.
Sameer Gupta
KM Car Bazaar, Ahmedabad
Highly Recommended for Small Dealers
I started with spreadsheets and manual logs—big mistake. Vyapar helped me switch to a system that’s automated, secure, and made for dealerships. It’s the best used car accounting software I’ve tried.
Run Your Auto Dealership Smarter With Vyapar’s Car Dealer Accounting App
Frequently Asked Questions (FAQ’s)
Car dealer accounting software is a tool that helps car dealerships manage sales, customer payments, taxes, inventory, and financial records from a single platform. It simplifies GST billing, tracks vehicle stock, and improves financial visibility—ideal for both new and used car dealers.
Vyapar is one of the best accounting software programs for automobile dealers in India. It supports GST and TCS invoicing, real-time inventory tracking, profit margin visibility, and branch-wise reporting, making it a complete tool for managing a used car business.
Yes, Vyapar functions effectively as used car accounting software. It allows used car dealers to track vehicle sales, manage customer payments, apply taxes, and generate reports—all from a simple and user-friendly dashboard.
Vyapar helps with used car sales accounting by automating key processes like invoice creation, booking advance tracking, and TCS/GST calculation. It ensures accuracy and saves time, making financial management easier for used car dealers.
Yes, Vyapar is suitable for both new and used car dealerships. The software is designed to support any car-selling business with features like inventory management, tax compliance, billing, and expense tracking.
Vyapar supports both TCS and GST compliance, making it ideal car dealer accounting software for Indian businesses. It auto-applies the correct tax structure for high-value vehicle sales and generates ready-to-file tax reports.
