Free Invoice & Bill Format in Excel

Create professional invoices in minutes with our free, ready-to-use Invoice Formats in Excel.

⚡️ Simply fill in your business and customer information
⚡ Let pre-built formulas handle all calculations automatically
⚡️ Get a professional, print-ready invoice every time

What is an Excel Invoice Template?

An Excel bill format is a pre-designed spreadsheet that acts as a fill-in-the-blank form for creating a professional invoice. It includes all the necessary fields, such as your business name and logo, your customer’s details, a list of products or services, quantities, and prices.

The key feature of a good invoice template in Excel is that it utilises built-in formulas to automatically calculate subtotals, apply taxes (such as GST), and generate a final “Total Due” amount. This saves you from doing the math manually and ensures your calculations are accurate. Once completed, the file can be printed or exported as a PDF to be sent to your client.

Free Professional Invoice Formats in Excel

Simple Invoice

Simple Tax Invoice

Tax on Subtotal

Balance Forward

Authorized Invoice

Item-wise Discount

Balance Forward & Due

Discount Before Tax

Want a More Professional Look? Upgrade to Our Premium Themes

These professional invoice themes are exclusively available inside the Vyapar App. By downloading, you not only gain access to these stunning designs but also unlock numerous other powerful features, including automated payment reminders, real-time business reports, and more.

French Elite

Double Divine

Landscape

HSN/SAC Summary

How to Use a Free Excel Bill Format for Your Business

How to create a Bill Format in Excel

✅ Step 1: Download Free Invoice Format: Choose from Vyapar’s free invoice format in Excel, designed for Indian businesses. These templates are GST-ready, customizable, and easy to use.

✅ Step 2: Add Your Business Details: Enter your company name, logo, address, contact info, and GSTIN. This personalises your invoice and ensures compliance with legal standards.

✅ Step 3: Fill in Customer Information: Include the customer’s name, contact details, and GSTIN (if applicable). This ensures proper documentation and billing accuracy.

✅ Step 4: List Items and Services: Add product or service details—name, quantity, price per unit, and subtotal. Vyapar’s format supports clear, itemised billing with tax columns included.

✅ Step 5: Add GST & Calculate Total: Insert applicable GST rates (CGST, SGST, or IGST), and Excel will auto-calculate totals. Vyapar ensures your invoice stays 100% tax-compliant.

✅ Step 6: Save, Print, or Share: Save your invoice, print a hard copy, or share it via WhatsApp, email, or PDF. With Vyapar, you can generate invoices even offline and sync later.

Key Components of an Invoice Format in Excel India

1. Business Name & Details

Start with your business name, logo, address, contact number, and GSTIN at the top of the invoice. This information builds trust and makes your invoice look professional.

2. Customer Information

Mention the customer’s full name, address, and contact details. If you’re issuing a GST invoice, don’t forget to add their GSTIN for compliance.

3. Invoice Number & Date

Assign a unique invoice number and include the invoice date. This helps with record-keeping, tracking payments, and simplifying audits.

4. Itemised List of Goods or Services

List each product or service along with quantity, rate, and subtotal. An item-by-item breakdown ensures clarity and avoids disputes later.

5. Tax Details (CGST, SGST, IGST)

Add GST as applicable—whether it’s intra-state or inter-state. Include HSN/SAC codes and percentage-wise tax split for complete transparency.

6. Total Amount & Payment Terms

Mention the total payable amount, payment due date, and accepted payment modes like UPI, card, net banking, or cash.

Why Invoicing on Vyapar is better than Excel?

Get 10+ Professional Themes

Choose from various regular and thermal printing themes to match your business type.

Customise with 20+ Vibrant Colour options

Print invoices in different colours to suit your business needs and show your brand style.

Quickly share, print, or download invoices in just seconds!

Real Time Updates on Every Invoice

Every transaction you create instantly updates your accounting reports, inventory value, payments, and cash flow.

Automate Your Payment Reminders

Automatically send payment reminders for all invoices as soon as they pass their due date.

Looking for More Business-Specific Formats

Select the specific invoice template that best suits your business needs. We have provided all kinds of business-specific templates.

Proforma Invoice in Excel

Export Invoice in Excel

Tally Bill in Excel

Frequently Asked Questions (FAQs)

Which bill format should I use for my business?

The choice of a bill format depends on your business type. Vyapar offers multiple simple bill format in Excel tailored for retailers, service providers, wholesalers, and freelancers. Whether you need a normal bill format, GST bill, or a billing format for clients, Vyapar has you covered.

Is the Vyapar invoice format free to use?

Yes! All Vyapar invoice formats in Excel are available for free. You can choose from a variety of editable formats in Word, Excel, and PDF. Simply select a bill format download that matches your business needs and start billing instantly.

What details are included in a standard invoice or bill invoice format?

A standard bill invoice template in Excel includes:

• Business name, logo, and contact info
• Customer details
• Unique invoice number and issue date
• Itemized product/service list with pricing
• Applicable taxes and total payable
• Payment terms and additional notes

How do I generate invoices using the Vyapar App?

To generate an invoice bill using Vyapar:

• Install the Vyapar App and sign up
• Choose a Vyapar app bill format
• Add customer and product/service details
• The app calculates taxes and totals automatically
• Share via WhatsApp, email, or download the online bill format

Can I download Vyapar invoice formats in different file types?

Yes, Vyapar supports bill format download in Excel, PDF, and Word formats. This flexibility allows you to create and share bills with ease, using the format that works best for your workflow.

What’s the difference between a billing format and an invoice?

A billing format is often used for immediate retail transactions, while an invoice typically includes payment terms for B2B use. Vyapar supports both invoice bill templates and billing format for client requirements, offering complete flexibility.

Is the Vyapar online bill format customizable?

Absolutely! With Vyapar, you can:

• Add your brand logo and footer
• Customize fields and layouts
• Choose color schemes that reflect your identity

This makes the Vyapar invoice format ideal for businesses seeking a professional, on-brand billing solution.

How do I create and send invoices on my phone?

Using Vyapar’s mobile app, you can create a sample bill format on-the-go:

• Log in to the Vyapar App
• Select a bill format template
• Enter your business and customer info
• Add items and prices
• Send the invoice via WhatsApp or email

Is the Vyapar App secure for storing billing data?

Yes. Vyapar uses encrypted backups and secure cloud storage to protect your data. Whether you’re working with a normal bill format or recurring billing, your information is safe and accessible anytime.

Can I use Vyapar for recurring invoices?

Yes, Vyapar supports recurring billing. Whether you offer subscriptions or monthly services, you can automate the process using a custom Vyapar app bill format.

Does Vyapar offer a billing format suitable for clients in India?

Yes, Vyapar offers billing format for client types tailored to Indian businesses, including GST-compliant formats. You can choose from various styles that meet legal and business standards in India.

How do I track invoice payments?

Vyapar allows you to track the status of every invoice bill—whether paid, pending, or overdue. You can also send automatic payment reminders from the app.

Can I add discounts and taxes in Vyapar invoice formats?

Yes. Every Vyapar invoice format allows you to add item-wise or bill-wise discounts, and supports CGST, SGST, and IGST calculations.

Are there different invoice formats available in Vyapar for specific industries?

Definitely! Vyapar provides industry-specific formats—whether you need a sample bill format for retail, service, manufacturing, or even specialized sectors like textile or food delivery.

Can I preview my bill before sending it to the customer?

Yes. Before finalizing any online bill format, Vyapar lets you preview, edit, and save it. You can then send it digitally or print it instantly.

What invoice templates are commonly used by small businesses?

Small businesses use different invoice templates depending on the type of products or services they offer. These templates help simplify billing and ensure clarity for both the business and the customer. Commonly used invoice templates include:

• Standard Invoice – A basic format with item details, total amount, and payment terms.
• Service Invoice – For service-based businesses, including hours worked and service descriptions.
• Sales Invoice – Used for product sales with quantity, unit price, and total cost.
• Pro Forma Invoice – A pre-delivery invoice showing estimated costs.
• Recurring Invoice – For ongoing services or subscriptions with automated billing.
• Commercial Invoice – Required for international sales, detailing goods and shipping info.
• Credit Memo – For issuing refunds, returns, or credits.
• Past Due Invoice – A reminder for overdue payments with late fee details.
• Freelancer Invoice – Tailored for freelancers, listing project details and rates.
• Consulting Invoice – Includes consulting hours, rates, and milestones.

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